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Tournaments let you run a club competition end to end: register players, collect entry fees, generate a draw, record match results, and pay out prizes. Everything lives under Tournaments in the sidebar and needs the Tournaments module permission.

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Creating a tournament

1

Open the tournaments list

Go to Tournaments and select New Tournament.
2

Name it and pick a format

Enter a Name (for example, “Crown Summer Cup”), then choose a Format and a Game (Snooker, 8-Ball, or 9-Ball).
3

Set the scope

Owners and SuperAdmins see a Scope field: Single Branch (pick the Branch, for example Gulberg Branch) or All Branches, which lets players from every branch enter one competition. Everyone else creates single-branch tournaments in their own branch.
4

Fill in the schedule and limits

Start date, End date, and Registration deadline are optional dates. Max participants caps the field; Best of (frames) sets the match length.
5

Set the money

Entry fee is what each player pays to enter (for example, Rs 500). Prize pool is the total you plan to pay out. Both default to 0. Add a Description if you want, then select Save.
The tournament is created in Draft status.

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Formats

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Lifecycle

A tournament moves through statuses using the buttons on the tournament detail page. Only the valid next steps are shown.
Cancel is available at every stage before completion and is a one-way move — a cancelled tournament cannot be reopened. Deleting a tournament from the list is permanent and removes its participants, matches, and prizes with it.

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Participants

Open a tournament and use the Participants tab. Select Add Participant, then choose:
  • Member — pick a registered member (for example, Ahmed Raza). Members already registered do not appear in the list, so you cannot add a duplicate.
  • Guest — enter a Guest name, plus optional Phone and Email for a walk-in player.
Seed (optional) controls where a player lands in the draw. In an all-branches tournament, the Branch column shows which branch each player entered from. Each row carries a participant status and row actions: Use Reinstate to bring a withdrawn player back to Registered, and Remove to delete the entry entirely.
Add Participant is disabled once the tournament is In Progress, Completed, or Cancelled — close registration before you generate the draw.

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Entry fees

Rows with an unpaid entry fee show a Collect entry fee action. It opens a small dialog with the Amount (pre-filled from the tournament’s entry fee, editable per player) and a Payment method: Cash, Card, JazzCash, Easypaisa, Raast, Bank Transfer, or Credit (Member Wallet).
Credit (Member Wallet) only works for a participant linked to a member. For a guest, the dialog shows “Credit payment requires a member participant.” and the Collect button stays disabled — see Wallets and credit.
Paid entries show a green tick next to the amount, so the Entry Fee column doubles as your collection checklist.

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Bracket and standings

The Bracket & Standings tab holds the draw. Select Generate Bracket to build matches from the current participants; for a group stage, set Groups first.
Tournament bracket showing rounds of matches with player names, scores, and status tags

Bracket view with rounds, scores, and match actions

Each match card shows both players with their frame scores, a status tag, and actions:
  • Record result — enter each player’s frames won and save. If the scores are tied, you must pick the Winner (scores are tied) before saving.
  • Start session — puts the match on a real table. Choose the Table (only tables in the tournament’s branch appear, and pool tables are hidden for snooker matches) and a Frame price (0 = free play). The match then plays out like any other session — see Running a session.
  • Sync result from session — pulls the frame score back from that session so you do not type it twice.
  • Open table — jumps to the live floor.
Below the draw, Standings ranks players by P (played), W, L, frames For and Against, and Pts. Round robin and group-stage tournaments rely on this table for placings.
Regenerate rebuilds the entire draw and discards the current matches, including recorded results. CueManager asks you to confirm first.

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Prizes and payouts

Use the Prizes tab to define what each finishing position wins.
1

Add the prizes

Select Add Prize, then set Position (1, 2, 3…), an optional Label such as “Winner” or “Runner-up”, and the Amount, for example Rs 20,000.
2

Assign a winner

Once the results are in, use Edit / assign winner on the prize row and pick the participant from the Winner dropdown. Leave it as Unassigned until you know.
3

Pay it out

Select Pay out, choose the Payment method, and confirm. The row switches from Unpaid to a paid tag showing the method used.
Pay out stays disabled until a prize has a winner assigned. A paid prize can no longer be edited or deleted, so check the amount and winner before paying.

Checkout and payments

How payment methods and split payments work elsewhere in the app.

Managing members

Register the players you want to add as members rather than guests.

Reports

Where tournament sessions and takings show up in your numbers.

Roles and permissions

Grant the Tournaments module to the staff who run events.